Rooms and AV Reservations
Infrastructure Planning Update
Limited conference and classroom reservations will reopen in Outlook on May 17.
Conference and classrooms in each of our buildings will open May 17 for summer reservations. Reduced capacity will continue in these spaces through the summer but are expected to return to full occupancy no later than the beginning of the fall semester. The following spaces will be available to reserve:
- Rosenau Hall, Rooms 133, 228, 235
- McGavran-Greenberg Hall, Rooms 2306 and 2308
- Michael Hooker Research Center, Rooms 0015 and 2005 (conference rooms)
- Outdoor Courtyards
Our School has numerous rooms and spaces in which faculty, staff, students and others may host classes, seminars, meetings and other events or programs. We also provide audiovisual and other teaching and event support services. Review the Gillings School Guidelines for reserving rooms and utilizing event spaces in the school.
Student Affairs will confirm all requests and send a confirmation. Same-day requests are no longer accepted. You must book your room 1-2 business days in advance. Requests for meetings, events, or programs will not be confirmed until classes have been scheduled for that semester (April 15 for fall semester reservations and November 15 for spring semester reservations). Also, note that department conference rooms must be confirmed via the appropriate department. Reservation requests are not processed during the winter break and will resume after January 2.
How to Reserve a Room:
- Gillings School Students, Faculty and Staff
- Non-Gillings School Students, Faculty and Staff
- Reserve Event Space in Gillings School
Room Reservations: Book your reservation using one of the options above. If you have questions, contact the Office of Student Affairs at sph-rooms@unc.edu.
Audiovisual Equipment: Contact AV Services, sph_av@unc.edu, or call 966-6536.
Course Change Request Form
The Office of Student Affairs will use a Course Scheduling process to strategically assign classrooms each semester, you may review the Course Scheduling Timeline if needed. Instructors may request a classroom change if the room assigned for their course does not accommodate their class size or technology needs. The Office of Student Affairs cannot guarantee the request can be processed, as this depends on room availability. Change requests submitted after semester deadlines may not be processed due to the lack of room availability and will only be considered for students with ARS challenges.
Please contact the Office of Student Affairs if you have any additional questions at (919) 966-2499.
Our Classrooms
These spaces are designed for classroom instruction and feature permanently installed AV technology.
Our Conference Spaces
Conference spaces are designed with seating around a central table. They are available in several sizes, with and without technology.
Our Remote Conference Spaces
Our School has two dedicated spaces for remote conferencing--utilizing videoconferencing, web conferencing or a combination of the two.
Our Event Areas and Special Spaces
Our School has areas for hosting various events, including spaces to help keep you fit, such as our new Walkfit stations.
AV Equipment
To request and schedule available equipment from the AV services offices, please use the AV Reservation Form.
Facilities Services
Please review the Gillings School Room Use Guidelines (PDF). Please contact Julie McManus as soon as possible if your meeting, event or program requires the following:
- Tables (including table cloths)
- Extra chairs
- The removal or rearranging of furniture
- Atrium display cases
- Security access to the building outside of regular work hours (including on weekends)
- Housekeeping or cleaning services
- Extra large banners
If you plan to serve food or refreshments, you will be responsible for setting up and cleaning the space. If the room needs to be rearranged for your event, please restore it to the original condition before leaving.