International Travel Toolkit

If you are completing your approval process off-campus, you must be logged into the VPN to complete the second step below.

If you do not receive international travel approval 7 days after submitting a request, please email Naya Villarreal, global health associate director, at naya@unc.edu.

The steps of a travel approval request are as follows:

1. Please complete your information on the Dean Approval Graduate Student Form. For the Dean Approval Signature, send completed form to gillings_travel@unc.edu for Dr. Suzanne Maman, Associate Dean for Global Health to sign.

2. Once you receive the form from Dr. Maman, submit your request for an international travel approval through RAPID ADMIN SERVICE REQUEST (RASR)

On the Graduate School tab, select “Graduate Student Request for Travel Restriction Exception.”

MPH students, please select the Gillings department your concentration is affiliated for "Academic Program." For Global Health and Health Equity students, please select Health Behavior as your "Academic Program."

For RASR access issues, contact Julie Montaigne at julie_montaigne@unc.edu.

Applicants can follow the approval process (bulleted below) in the RASR system under “My RASR Form Submissions.” Reminder: If you are completing your approval process off-campus, you must be logged into the VPN.

Approval Process
• Once you submit your travel request it is reviewed by your department or concentration home department Chair (do not reach out to the Chair, as the RASR system will notify them when their approval is need)
• If the request is approved by the Chair, a review by Associate Dean for Global Health follows
• If the request is approved by the Associate Dean, the request is reviewed by Vice Provost for Global Affairs and Provost Clemens for final approval

All travel will be reviewed for academic merit and risk and must be approved by the provost before any funding may be released or travel proceeds. Travel will only be approved to countries with a U.S. Department of State Level 1 or 2 Travel Advisory.

Students Traveling Independently Undergraduate students may initiate a request for approval of their independent education abroad activities through the HeelsAbroad portal administered by the Study Abroad Office: https://go.unc.edu/independent-edabroad. A complete request for approval must be submitted no later than 45 days prior to the student’s departure date.

Students Traveling with UNC Faculty/Staff Students who plan to travel internationally with two or more students and a faculty or staff member on not-for-credit experiences must register their travel after their faculty leaders have received notification of approval. The Study Abroad Office will contact students directly with more information about how to register.

Approval by School Dean is required (For Gillings, Suzanne Maman, Associate Dean for Global Health, will be the Dean-level approval)

1. Complete the International Travel Approval form.

2. For Dean/leader's signature, please send your completed and signed International Travel Approval PDF Form (please do not send scanned forms) to gillings_travel@unc.edu.

3. Your form will be reviewed, signed by Dr. Suzanne Maman, Associate Dean for Global Health, and returned to you via email.

If you are traveling to a State Department Level 1 or Level 2 country and Dr. Maman has approved, YOUR TRAVEL IS APPROVED. You can upload your approved International Travel Approval Form into Concur as an attachment as part of your Concur travel request.

If you are traveling to a State Department Level 3 or Level 4 country and your designated approver has approved, your request will be reviewed in Concur by the Office of the Vice Provost for Global Affairs. Once you see an approval in Concur, your travel is approved. If your request requires additional levels of review, you will receive an email from Alexander Gilliatt. For questions, please email Alexander Gilliatt at alexgil@unc.edu.

*IMPORTANT*

International Health and Evacuation Insurance: If your international travel is approved, students, faculty, and staff are required to have international health insurance coverage when traveling abroad on University-affiliated business. Affiliates granted an exemption to current travel restrictions can visit UNC Global's page on travel insurance for full details. For any questions, please contact Janet Hoernke in Risk Management Services and Mission Continuity at +1.919.962.6681 or janet_hoernke@unc.edu.

Students, faculty, and staff are required to have international health insurance coverage when traveling abroad on University-affiliated business. Affiliates granted an exemption to current travel restrictions can visit UNC Global's page on travel insurance for full details. For any questions, please contact Janet Hoernke in Risk Management Services and Mission Continuity at +1.919.962.6681 or janet_hoernke@unc.edu.

Health

• Visit UNC's International Travel Clinic prior to leaving to discuss needed/suggested vaccines and medication for your destination country.
• Review the CDC Travel website for health information for travelers to your destination country.
• Browse the CDC Health Information for International Travel (the Yellow Book) book. Hard copy available in Rosenau 104B for reference.
• *Need to find a good mental health resource

• UNC Emergency Communications
  • Faculty, staff and students who experience an emergency while traveling abroad on University business should contact the UNC Department of Public Safety (DPS) at +1.919.962.8100.
  • Public Safety is first in the chain of response. Students should ask DPS to contact the Dean of Students on call to find the appropriate resources for assistance. DPS will assist faculty and staff with identifying a human resources administrator or Employee Assistance Program officer who can provide support.
  • For emergency evacuation and other 24/7 health insurance assistance, call GeoBlue collect from outside the U.S. at +1.610.254.8771, toll free within the U.S. at 800.257.4823, or email globalhealth@geo-blue.com.
  • In an emergency, seek appropriate medical care immediately, and then call GeoBlue. Insurance coverage must be bought in advance of travel.
• Safety advice from the UNC Study Abroad Office.

Research Ethics

• All UNC faculty, staff, and students participating in research involving human subjects or identifiable data from human subjects must complete IRB CITI Ethics training.
• You must submit an IRB application and receive approval well in advance of your trip. Visit the website for the UNC Office of Human Research Ethics for more on IRB approval.

• Culture Matters (Peace Corps)
• Cultural Competency Online Course (Unite for Sight)
• Ethical Challenges in Short-Term Global Health Training (Stanford University and Johns Hopkins University)
  • Specifically modules: Developing Cultural Understanding, Ensuring Personal Safety, Selecting a Research Project, and Understanding Informed Consent

• The U.S. Department of State provides Country Specific Information for every country of the world. You will find the location of the U.S. embassy and any consular offices, information about whether you need a visa, crime and security information, health and medical considerations, drug penalties, localized hot spots and more.
• We highly recommend registering your trip on the Smart Traveler Enrollment Program (STEP). STEP is a free service to allow U.S. citizens and nationals traveling abroad to enroll their trip with the nearest U.S. Embassy or Consulate.

• Make sure your passport is valid. You can find more information on applying for a passport or renewing your passport here. Make sure to give yourself enough time to apply or renew your passport!
• Each year, hundreds of Carolina community members obtain or renew a passport at the annual Passport Drive hosted by UNC Global.

Helpful financial advice to consider prior to departure. Research to see what forms of payment (cash, debit and credit cards, and traveler's checks) are accepted in your destination country and any other countries you may be traveling through (do not carry too much cash at one time): Alert your bank and credit card companies when and where you will be traveling

• Ask if they charge foreign transaction fees
• Ask if you’ll need a PIN to make purchases abroad. If so, how many digits does the PIN need to be.

• Exchange money at a bank before you leave the U.S. or exchange in the airport prior to departure or when you arrive to have money for transportation, accommodations and food for the day of your arrival
• OANDA Currency Converter allows you to print out a wallet sized Traveler's Cheat-sheet to take on your trip.

• Check on any arrival or departure taxes you may encounter
• Check on any restrictions on how much currency you can enter and exit with

• UNC Global Ethical Photography Guidelines
• Unite for Site Ethical Photography
• Photographers Without Borders Code of Ethics

The above resources are to help with understanding how to appropriately respect the people and communities you are working with and meeting when documenting your experience for any purpose.

• 10 iPhone Photography Tips to Quickly Improve Your Photos
• How to take better photos with your Android phone
• 10 Easy Tips and Tricks for Better Smartphone Photos

For those not taking a separate camera with them for their travels, learn how to take incredible photos with your smartphone!