Notes on Room Reservations

  • Room reservation requests are only available for Gillings School students, faculty and staff at this time.
  • Room reservation requests can take up to 48 hours to approve. Please submit your request in advance as far as possible. In most cases, same-day requests may not be accepted.
  • Room reservation requests are not confirmed until you receive an email confirmation.
  • Department conference rooms must be confirmed via the appropriate department.
  • Reservation requests are not processed during the winter break.
  • Gillings Guidelines for Gatherings through Spring 2023 (PDF)
  • Review the Gillings School Guidelines (PDF) for reserving rooms and utilizing event spaces in the school.
  • Recommended Rooms for Dissertation Defense: Click To Read More
    It is preferred for students to present dissertation defenses in rooms that have:
    Steerable Instructor camera
    Podium microphone and wireless clip-on microphone
    Audience CameraOur top room recommendations for defenses would be:
    Rosenau 230 (Mayes Center)
    McGavran Greenberg 2301
    McGavran Greenberg 2306
    McGavran Greenberg 2308If the above listed rooms are not available the following are recommended:
    Rosenau 228
    Rosenau 235
    McGavran Greenberg 1301
    McGavran Greenberg 1304
    McGavran Greenberg 1305It is also recommended to avoid using the conference rooms for dissertation defenses. The camera angle and ceiling microphones in these rooms are not well suited for that presentation type.

How to Reserve Spaces at the Gillings School

Reservations are made through your Outlook Calendar. Gillings students, staff and faculty: if you are new to scheduling in Outlook or a Mac user, please review how to use the Scheduling Assistant and Room Finder.

To find a list of available rooms at Gillings for your preferred meeting day/time, open Outlook and follow the instructions below:

1. Select “New Meeting
New meeting selection in Outlook


2. Select “Room Finder
room finder selection in Outlook


3. Type “SPH” into the “Building” field to display a category list of centrally managed Gillings rooms and spaces (SPH_Classrooms, SPH_Conference Rooms, SPH_Event Spaces, SPH_Hoteling Spaces, SPH_Remote Conferencing Spaces). Choose the desired category to view a list of available locations. If none are listed, there are no rooms/spaces available at that requested time. Please select a different day/time or a different room/space.

building selection in Outlook

4. Finish entering Meeting details and click “Send
After Step 4, you should receive an email stating that your room reservation is now tentative. A follow-up email will confirm if your room request was Accepted or Denied.

send selection in Outlook

Our Centrally-Managed Classrooms

Our Classrooms

These spaces are designed for classroom instruction and feature permanently installed AV technology.

Our Conference Spaces

Conference spaces are designed with seating around a central table. They are available in several sizes, with and without technology.

Our Support Staff

The following classroom spaces — located in the Michael Hooker Research Center, Rosenau Hall and McGavran-Greenberg Hall — are managed centrally through a collaboration of the following Gillings support staff:


Course Scheduling Requests

Course Change Request Form
The Office of Student Affairs will use a Course Scheduling process to strategically assign classrooms each semester, you may review the Course Scheduling Timeline if needed. Instructors may request a classroom change if the room assigned for their course does not accommodate their class size or technology needs. The Office of Student Affairs cannot guarantee the request can be processed, as this depends on room availability. Change requests submitted after semester deadlines may not be processed due to the lack of room availability and will only be considered for students with ARS challenges.

Please contact the Office of Student Affairs if you have any additional questions at (919) 966-2499.

RELATED PAGES
CONTACT INFORMATION
Gillings Admissions: 233 Rosenau Hall, (919) 445-1170
Student Affairs: 263 Rosenau Hall, (919) 966-2499
Dean's Office: 170 Rosenau Hall, (919) 966-3215
Business and Administration: 170 Rosenau Hall, (919) 966-3215
Academic Affairs: 307 Rosenau Hall, (919) 843-8044
Inclusive Excellence: 207B Rosenau Hall, (919) 966-7430
Room Reservations
Facilities


135 Dauer Drive
Chapel Hill, NC 27599-7400

School Events

June 17
8:00 am
5:00 pm
2024 Add Health Users Conference