Rooms and AV Reservations

Our School has numerous rooms and spaces in which Gillings faculty, staff, students and others may host classes, seminars, meetings and other events or programs. We also provide audiovisual and other teaching and event support services. Review the Gillings School Guidelines (PDF) for reserving rooms and utilizing event spaces in the school.

Student Affairs will confirm all requests and send a confirmation. Same-day requests are no longer accepted. You must book your room 1-2 business days in advance. Requests for meetings, events, or programs will not be confirmed until classes have been scheduled for that semester (June 15 for fall semester reservations and November 15 for spring semester reservations). Also, note that department conference rooms must be confirmed via the appropriate department. Reservation requests are not processed during the winter break and will resume after January 10.

How to Reserve a Room:

Room Reservations: Book your reservation using one of the options above. If you have questions, contact the Office of Student Affairs at

Audiovisual Equipment: Contact AV Services,, or call 966-6536.

Course Change Request Form

The Office of Student Affairs will use a Course Scheduling process to strategically assign classrooms each semester, you may review the Course Scheduling Timeline if needed. Instructors may request a classroom change if the room assigned for their course does not accommodate their class size or technology needs. The Office of Student Affairs cannot guarantee the request can be processed, as this depends on room availability. Change requests submitted after semester deadlines may not be processed due to the lack of room availability and will only be considered for students with ARS challenges.

Please contact the Office of Student Affairs if you have any additional questions at (919) 966-2499.

Each classroom provides several technology options.

Our Classrooms

These spaces are designed for classroom instruction and feature permanently installed AV technology.

Our Conference Spaces

Conference spaces are designed with seating around a central table. They are available in several sizes, with and without technology.

Some meeting rooms overlook the atrium.

Facilities Services

Please review the Gillings School Room Use Guidelines (PDF). Please contact Julie McManus as soon as possible if your meeting, event or program requires the following:

  • Tables (including table cloths)
  • Extra chairs
  • The removal or rearranging of furniture
  • Atrium display cases
  • Security access to the building outside of regular work hours (including on weekends)
  • Housekeeping or cleaning services
  • Extra large banners

If you plan to serve food or refreshments, you will be responsible for setting up and cleaning the space. If the room needs to be rearranged for your event, please restore it to the original condition before leaving.