Room and AV Reservations
Our School has numerous spaces in which faculty, staff, students and others may host classes, seminars, meetings and other events or programs. We also provide audiovisual and other teaching and event support services.
The Office of Student Affairs will confirm all requests and send a confirmation. Same day requests are no longer accepted. You must book your room 1-2 business days in advance. Requests for meetings, events, or programs will not be confirmed until classes have been scheduled for that semester (April 15 for fall semester reservations and November 15 for spring semester reservations). Also note that department conference rooms must be confirmed via the appropriate department.
Questions about reservations or AV equipment?
Room Reservations: Book your reservation using one of the options below. If you have questions, contact the Office of Student Affairs at firstname.lastname@example.org.
How to Reserve a Room:
- Gillings Graduate/Research/Teaching Assistants
- Gillings School Faculty and Staff
- Non-Gillings School Personnel
For W. Fred Mayes Telecommunications Center:
Audiovisual Equipment: Contact AV Services, email@example.com, or call 966-6536.
These spaces are designed for classroom instruction, and feature permanently installed AV technology. More information about the specific equipment in each room and how to reserve these rooms can be found at: Classrooms
Conference spaces are designed with seating around a central table. They are available in several sizes, and with and without technology. Information on specific equipment and how to reserve these spaces can be found at: Conference spaces
Remote Conference Spaces
The School has two dedicated spaces for remote conferencing using videoconferencing, web conferencing, or a combination of the two. Information about scheduling and use of these spaces can be found here: Remote Conferencing (Zoom)
Event and Special Spaces
The School has spaces for hosting of various events and spaces to help keep you fit, such as our new Walkfit stations. For more information on these spaces: Event and special spaces
To request and schedule available equipment from the AV services offices, please use this form: AV Reservation Form
Please contact Amy Alves as soon as possible if your meeting, event or program requires the following:
- Tables (including table cloths)
- Extra chairs
- The removal or rearranging of furniture
- Atrium display cases
- Security access to the building outside of regular work hours (including on weekends)
- Housekeeping or cleaning services
- Extra large banners
If you plan to serve food or refreshments, you will be responsible for setting up and cleaning the space. If the room needs to be rearranged for your event, please restore it to the original condition before leaving.