Room and AV Reservations

Students study at one of the many technology hotspots in the School.

Students study at one of the many technology hotspots in the School.

Our School has numerous spaces in which faculty, staff, students and others may host classes, seminars, meetings and other events or programs. We also provide audiovisual and other teaching and event support services.

How to Reserve a Room:

For W. Fred Mayes Telecommunications Center:

For all other spaces:

Spaces Available for Reservations

The Office of Student Affairs will confirm all requests and send a confirmation. Same day requests are no longer accepted. You must book your room 1-2 business days in advance. Requests for meetings, events, or programs will not be confirmed until classes have been scheduled for that semester (April 15th for fall semester reservations and November 15th for spring semester reservations). Also note that department conference rooms must be confirmed via the appropriate department.

Room Reservations: Contact the Office of Student Affairs,

Audiovisual Equipment: Contact AV Services,, or call 966-6536.


Use these links for more information and reservations for the following:

Multimedia Equipment

You can view the available multimedia equipment in each room by visiting the classroom, conference space, or event space you wish to reserve.

If your assigned room does not have the desired equipment, feel free to complete the on-line request form with Audiovisual (AV) Services, or call 966-6536.

Facilities and other Logistics Services

If your meeting, event or program requires the following, please contact Amy Alves as soon as possible to make arrangements for:

  • Tables (including tablecloths)
  • Extra chairs
  • The removal or rearranging of furniture
  • Atrium display cases
  • Security access to the building outside of regular work hours (including on weekends)
  • Housekeeping or cleaning services
  • Extra-large banners

If you plan to serve food or refreshments, you will be responsible for the set-up and clean-up of the space. If the room set-up is rearranged for your event, please restore it to the original condition before leaving.