This page provides resources and training materials pertaining to Deposits.
Menu Path
To create a deposit:
Finance WorkCenter > AR/Billing > Regular Deposit
To view a Deposit:
NavBar icon > Finance Menu > Accounts Receivable > Payments > Review Payments > Payment Status
To run the daily cash transmittal report:
NavBar icon > Finance Menu > Accounts Receivable > UNC Account Receivable > DCT Receipt
Resources
Item |
Description |
| Create a Deposit QRC | This quick reference card (QRC) shows how to submit approved cash/coin, check, and/or electronic deposits to the University Cashier’s Office. |
| Making University Deposits Guide | This is the student guide for the Making University Deposits class. |
| Correcting Unbalanced Deposits | This QRC covers how to correct unbalanced deposits by using the Totals and Payments tabs. |
| Correcting CFS & Adding Attachments | This QRC shows how to correct chartfield strings (CFS) on approved deposits and provides guidelines for adding electronic attachments. |
| Editing a Rejected Deposit | This QRC covers how to edit and resubmit a deposit that has been rejected by the Cashier’s Office. |
| Running Deposit Reports | This QRC shows how to run the Deposit Status Report and the DCT Receipt Report. |
| Deposit Resources | Resources to help you learn how to make and manage deposits in ConnectCarolina and InfoPorte. |
| Cash Policy 302 | Policy on General Receipts and Deposits |
| Knowledge Base | Cash Management Policies. |
TIPS/REMINDERS
- If you receive a Chartfield Combo Error, see the Chartfield Structure QRC and/or Fund Ranges With Their Matching Resources QRC, or consult with your finance team.
- State law requires that funds be deposited within one business day of receipt – see the Deposits Policy and Resources page for more information.
- Separate deposits are required for each type of receipt; can’t combine cash/coin, checks, and credit cards.
- Always have two people verify cash, each person should count the cash (separately) and initial that they counted it and the amount.
- Rubber stamp (UNC endorsement) the back of the check. Make a copy of the front and back of the check for your department/unit records.
- Print two copies of the Deposit Transmittal Report; keep one copy for department/unit records and send the other copy to the Cashier’s Office (CB 1400 SASB North).
