- Central Airfare Billing System (CABS) requests are processed within WebTravel (accessed via ConnectCarolina).
- Collect the traveler’s information via this CABS Travel Request Form (this form will help you fill out the fields in WebTravel and assemble the info you will need to email the World Travel Inc team).
- Collect the traveler’s information via this UNC Travel Reimbursement Request Form (.docx) (this form will serve as your invoice when submitting the voucher in ConnectCarolina).
- Follow the WebTravel Manual and review the WebTravel Reference Guide
- pg. 3 – Signing In
- pg. 12 – Creating a Travel Authorization
- pg. 7 – Creating an Airfare Request
- pg. 18 – Creating a Travel Reimbursement
- pg. 23 – Attaching Files and Submitting WebTravel Documents for Approval
- pg. 26 – Checking the Status of a WebTravel Document
- pg. 34 – Creating a Favorite Chartfield String(s)
- pg. 37 – Using the Travel Reports Tab
FAQs
1. What do I need to know and do when preparing for travel?
Check out the Travel and Expenses page and the Business Travel FAQs to get you started.
2. Do students need approval for international travel?
Yes – see the SPH Global Travel Toolkit and UNC Global Affairs International Travel process for more information for Graduate and Undergraduate travel.
3. Do students/guests have to be set up as a Domestic Vendor/Supplier to be reimbursed for travel expenses?
Yes, we must have ACH information on file for students/guests to be reimbursed. See the Domestic Vendors page for more information.
4. Are guests subject to University travel regulations?
Yes, guests traveling on University business whose expenses are paid or reimbursed by University funds are subject to all University travel regulations
Policies and Procedures
- Business Travel (1501) *applies to guest travel*
- Procedure on Pre-Travel Authorization (1501.1)
- Procedure on Travel Advances (1501.2)
- Procedure on Air Travel (1501.3)
- Procedure on Ground Transportation Expenses Including Mileage Rates (1501.4)
- Procedure on Per Diem Rates (1501.5)
- Procedure on Lodging Accommodations (1501.6)
- Procedure on Travel Expenses and Reimbursement (1501.7)
- International Travel and UNC Gillings International Travel Process *requires pre-approval*
Forms
- Graduate Student Travel Restriction Exception: Advisor Approval (PDF)
- Student Travel P-Card Pre-Approval Request Form (1252.2.1f)
- Student Travel T&E Card Pre-Approval Request Form (1505.2.1f)
- Guest Travel P-Card Pre-Approval Request Form (1252.2.2f)
- Domestic Vendors *guests must be set up as a vendor to book travel/receive reimbursement*
- Missing Receipt Affidavit Form (1252.3.1f)
- Group Travel Request Form (1501.6.2f)
- Non-Hotel Lodging Authorization Request (1501.6.1f)
- Excess Lodging Justification (1501.6.3f)
Travel Tools
- WebTravel Manual
- CBT: WebTravel for Travel Administrators
- World Travel, Inc (WTI) Contact Info
- UNC Travel & Expenses page
- SPH Global Travel Toolkit
- Business Travel FAQs
- Traveler Responsibilities, Travel Guide, and Travel Checklist
- Paying for Travel Expenses by Traveler Type
- Travel Allowances, Mileage and Per Diem Rates
- Currency Converter (OANDA)
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