UNC Gillings Return to Campus Roadmap

Message from the Dean

Background
The world is experiencing the worst global pandemic since the 1918 flu, and it has struck the U.S. and N.C. hard. In June 2020, UNC-Chapel Hill officials announced Fall 2020 plans in Carolina Together, a comprehensive roadmap for fall 2020. Everyone at the Gillings School should be familiar with the university’s plan because it provides the foundation for our preparation for fall 2020, a semester like no other. Read more/less.

UNC Gillings Roadmap
The UNC Gillings Roadmap for fall 2020 is our school’s guide for the semester, built on Carolina Together, and they are complementary companions. Our Roadmap provides detailed information about how the Gillings School aligns with the UNC-Chapel Hill plan to keep our faculty, staff and students safe and free from COVID-19; respond to positive cases in our community; continue essential research; and serve students, communities and organizations through excellence in teaching and practice. A key dimension of this roadmap is supporting the high impact COVID-19 research, practice and service led by UNC Gillings people. As Jim Thomas, PhD, associate professor, epidemiology, has emphasized, we are not returning to our buildings simply because public health experts and university leaders say we can, although that obviously is essential. We are returning because the world depends on the innovation and adaptation that comes from the Gillings School and the University. This work will help to guide the U.S. and beyond in responding to COVID-19 and other challenges we will face in the future. See our UNC Gillings Coronavirus Web Portal to find out more about how UNC Gillings people are contributing.

Return to Campus
The fall 2020 plans for Carolina center on the ideal of a return to campus for most faculty, staff members and students. Yet, this will not be possible for everyone due to health risks, family circumstances, or because on-campus workspaces are not yet adapted for physical distancing. For these reasons, some UNC Gillings people will continue to work remotely some or all the time. We have made changes in classrooms to accommodate six feet of physical distancing. In most cases, some students will learn remotely some or all the time. With six feet of distancing, even our largest classroom can accommodate only about 24 people, far too few for our largest classes. Regardless of format and setting, we are committed to providing an exceptional standard of UNC Gillings excellence in education to all our students. However, it will require patience, flexibility and innovation. We cannot focus on what used to be. We must leave the past behind and chart a new path to a future that protects UNC Gillings people while pursuing our mission with passion matched to the crisis in which we are immersed. Throughout this time, we make several foundational commitments to our UNC Gillings community.

  • We will communicate with our many constituencies in an open and transparent manner. We will share key decisions as soon as we are able to do so. We will seek feedback, receive it with humility and use it in refining our plans.
  • The pandemic is not simply a technical problem. It is also a social, psychological, economic, ethical, and political problem. We will use different disciplinary perspectives deliberately, and with reference to the APHA Public Health Code of Ethics, to analyze problems and make decisions in support of students, faculty and staff across the Gillings School and with respect to our research, teaching, practice and service.
  • Systemic inequities have led to profound disparities in who has been affected by COVID-19. We will use an equity lens as we analyze problems and make decisions that do not exacerbate inequities.
  • We will prioritize strategies and innovations that help equip the next generation of public health leaders and problem-solvers. We cannot cut off or pause the flow of that expertise.

These principles will anchor COVID-19-related decision-making at the Gillings School now and in the future.

Status Update: August 4, 2020

UNC-Chapel Hill CV-19 Dashboard

The UNC-Chapel Hill COVID-19 Dashboard is a source of information for us to remain updated on COVID-19 data related to our campus, local and state communities. The dashboard is updated regularly and pulls data from multiple sources to illustrate and track various metrics which will help inform our decision making related to campus operations and possible off-ramps in consultation with the UNC System and local health officials.


Office Safety Plans

Faculty and Staff who oversee units with the School are asked to help outline specific safety strategies within your unit by completing the COVID-19 Office Safety Plan (.doc). An example of a completed form is available to download (.doc).

Currently, we are working out a mechanism to track who has returned to our buildings. Please return to this page for more information soon.


Return-to-work Trainings

UNC’s Office of Human Resources offers return-to-work training support for three categories:

  • Deans and Department Chairs
  • Supervisors and Managers
  • Employees

Please use your onyen to access the COVID-19 Return to Campus Training page.


At this time, the following groups of individuals are currently approved to work in buildings at the Gillings School:

  • Facilities staff and other essential central staff
  • Faculty and staff working in research labs engaged in COVID-19-related essential research
  • Faculty and staff working in other labs or offices with an approved lab safety or office safety plan

Planning for additional UNC Gillings faculty and staff to return to our buildings is underway. We ask all faculty and staff to:

1. Review the return to campus information on the Carolina Together website, especially these two important resources:

  • Obtaining a formal accommodation due to personal medical circumstances
  • Obtaining flexibility for reasons other than personal medical circumstances

2. Connect with their direct supervisor, department chair and/or unit head as appropriate, to discuss any flexibility needs and to confirm a target date to return to campus.


Faculty and staff who need to visit UNC Gillings buildings briefly for drop-offs or pickups can contact Brent Wishart, brent_wishart@unc.edu, to make a request. Visits must be logged and scheduled to ensure safe physical distancing and other safety measures.

Guidelines set forth by the UNC Chancellor, Provost and Vice Chancellor can be found at Carolina Together: The Roadmap for 2020. The website is updated weekly.


Carolina Together logo

Fall 2020 Academic Building and Classroom Operations

Instructional buildings and spaces will look and feel different this semester. Changes in the physical environment and modified building traffic patterns promote compliance with University Guidelines and Community Standards.

Watch the video


General Information for Everyone
Student Information
Faculty and Staff Information
There are new guidelines for how we interact with one another and protect our physical spaces. These guidelines are based on evidence from public health research, some of it conducted by Gillings faculty members. Never have our health and well-being, and that of the people in our social networks, been more dependent on our collective and individual behaviors. We are only as safe and healthy as our community. We owe it to ourselves, the people we love and our community to follow safe practices.

Community Protective Equipment (CPE)

      • Everyone on campus must wear masks at all times except when alone in private offices. This guidance includes all UNC Gillings buildings, wherever they are located.
      • Do not remove the mask when going to the restroom.
      • Pay attention to guidance on how long each mask should last and how to properly clean and store in between use.
      • While in a University facility, all individuals must wear a University-approved face mask when in the presence of others and in public settings where physical distancing measures are difficult to maintain (e.g., conference rooms and common workspaces, hallways). Information about acceptable face mask options will be available at the UNC Environment Health and Safety website.

Physical Distancing

      • When on campus, all individuals must wear face masks and maintain appropriate physical distancing at all times – a minimum of six feet (200 square feet per person).
      • Assembling or convening in groups of more than 10 people poses a significant risk of viral transmission and is not permitted.
      • Individuals should avoid holding open exterior doors for others as doing so would likely compromise required physical distancing.

Classrooms

Common Areas and Meeting Rooms

      • Common areas, such as break rooms, offices, restrooms, elevators and conference rooms should be used only while adhering to physical distancing guidance. For example, only one person can be on an elevator at a time. If you are able, please defer to a person who must use the elevator.
      • Departments should remove or rearrange chairs and tables or add visual cue marks in meeting rooms to support physical distancing practices between attendees.
      • All persons should wear face masks while in common rooms (even if others are not present) to provide protection in the event other people walk in.
      • Room occupancy limits must be defined and clearly stated through appropriate signage for each common area, meeting room or laboratory. Confirm that the occupancy limit has not been reached before entering a lab, meeting room or office.
      • Where possible, meetings should be convened and conducted remotely. If a meeting must be held in person, physical distancing requirements apply, and with a minimum of 200 square feet per person always.

Meals

      • Physical distancing of six feet should be observed, even when eating or talking to others.
      • Individuals are encouraged to eat meals outside, if possible, unless eating alone in a private office.
      • If common areas, such as break rooms and conference areas, are used for meals, the person using them must wipe down surfaces using a 70% ethanol or equivalent solution.
      • We no longer can serve food as we did before, for example, buffet style.

Elevators

      • Only one person will be allowed on an elevator at a time.
      • Wash your hands or use hand sanitizers upon departing an elevator.
      • Use the stairs whenever possible and do not congregate in entrances, stairways and elevator lobbies.

Transportation and Parking

      • Parking will remain available in lots throughout campus for employees and students through July 31. Permit and hourly fees for students, employees and daily visitors will not be charged through this period when parking regulations are not in effect. Fire lanes and reserved spaces, including accessibility spaces, are not available for parking without the appropriate credentials. Parking regulations for campus will go into effect on August 1.
      • UNC’s transit partners have made several operational changes, including requiring face masks and reducing occupancy. Learn more at the Town of Chapel Hill’s dedicated COVID-19 transit page or find a list of transit partners on our Roadmap page.

Labs

Communication

We will communicate UNC Gillings-related COVID-19 updates with UNC Gillings constituents via email, Gillings Weekly News, COVID Conversations via Zoom and on the Return to Gillings Roadmap webpage.

For more information about Symptoms Monitoring, Work Scheduling, and Personal Safety Practices in the Workplace, please visit the Gillings Phase I Return to Campus: Draft Guidance Document webpage, dated June 19, 2020.

For more updates on campuswide guidance related to research, please visit, Resuming Research on UNC Campus and Direction and Guidance for Conducting Laboratory-Based Research on Campus.

Orientation
All UNC Gillings orientation sessions will be held online. Tentatively scheduled for August 5-7, orientation consists of several interactive sessions. For more information, check our orientation webpage.

Classes
The Fall 2020 Course Schedule was released on July 1; any final changes will be completed by July 15. The Course Schedule provides clarification about delivery methods for each class. We are installing technologies in UNC Gillings classrooms to ensure online access to in-person courses for students who need to participate remotely. Ideally, these technologies will be in place by August 10. If not, instructors will implement workarounds to allow for remote participation either through recordings or live synchronous zoom-ins.

      • School leaders are working to determine which classes will also be available in person or as a hybrid (for example, with remote lecture but face-to-face recitations). We will base decisions on University guidance, instructor and student input, class size, room availability, scheduling feasibility, and other factors.
      • If needed (due to a dangerous spike in COVID-19 cases), we will be ready to pivot any/all classes to remote.
      • We anticipate being able to accommodate students who cannot be on campus or take face-to-face classes due to an underlying health condition.

Student Employees
Student employees with an underlying health condition may request an accommodation with Accessibility Resources and Services. Those seeking an accommodation for other reasons may request permission from the lead instructor to meet their TA responsibilities remotely or from their faculty or staff supervisor. Faculty and supervisors have been asked to be flexible and accommodate such requests where feasible. If a UNC Gillings supervisor denies a student’s request for an accommodation, the student can contact their academic program director or department chair.

U.S. laws and tax regulations make it very difficult for students working internationally as RAs and TAs to be paid for such work. The latest guidance is available at UNC Global.

Fall Grading Policy
To be consistent with recommendations from the Graduate School and the College of Arts and Sciences, the Gillings School will return to traditional grading for all undergraduates who take classes at UNC Gillings, and for all graduate students.

Return to Campus

      • To request accommodations or flexibility based on medical circumstances, employees should use the secure ADA accommodations process administered by the University’s EOC Office.
      • Employees who need flexibility for reasons other than medical circumstances (e.g., child care matters, age, caregiving responsibilities for or cohabitating with a high-risk individual) are encouraged to work with managers, supervisors and department chairs to identify solutions that balance individual needs with those of their respective schools and units, and the University as a whole. The Academic Personnel Office, Human Resources and EOC offices are available to help employees, managers, supervisors and department chairs with these discussions and decisions, as needed. 

Covid-19 Conversations

Return to Gillings: A Conversation with Students, Faculty and Staff
(July 30, 2020)

Watch the video

Conversations with Faculty and Staff
(June 22, 2020)

Watch the video

Conversations with Faculty and Staff
(May 26, 2020)

Watch the video

Conversations with Faculty and Staff
(Apr 27, 2020)

Watch the video

Fall 2020 Instructional Faculty

Workshops and Resources to Prepare for the Fall Term
Many workshops, consults and resources are available to help instructors design and build their fall courses. Updated information and recordings will be available on the Remote Teaching Consultations and Training website.

Asynchronous Workshops
Consults
Strategies and Resources for Teaching

Updated Directional Floorplans

As of July 1 (Phase 2), entrances, hallways and stairwells are directionally limited, and designated as one-way. Directional signs are posted at entrances and exits, and throughout the building.

Ground Floor (PDF)
First Floor (PDF)
Second Floor (PDF)
Third Floor (PDF)
Fourth Floor (PDF)


Feedback

To submit questions or provide feedback, contact sph-covid19-info@unc.edu.

COVID-19 Resources for Students, Staff and Faculty

Select student, staff or faculty below to review the compiled resources for each.

Student Resources
Staff Resources
Faculty Research Resources
Student Resource
Description
UNC-Chapel Hill has established a student care hub to support you, our students, as you navigate the impact of these extraordinary circumstances. Here, you will find a place to learn more about financial resources, academic support, and health and wellness information, as well as a place to connect with those across the university that can help when needed.
Frequently asked questions for currently enrolled international degree-seeking and exchange students. Due to the rapidly evolving situation, this information is subject to change. Please also continue monitoring and referring to emails from ISSS. Contact your ISSS advisor with questions.
Available to assist students who have been affected by unexpected expenses and circumstances.
Provides emergency support for various expenses, such as housing, food, travel and technology to students who are unable to meet unexpected financial burdens due to COVID-19. Undergraduate and graduate students who would like to be considered for funding from the Carolina Student Impact Fund should complete this request.
To support terminal masters and doctoral students who had arranged paid internships/practica/experiential learning/non-service fellowship opportunities in summer 2020 that have been canceled due to COVID-19. The program is open to full-time, degree-seeking terminal masters and doctoral students in residential programs. Awards will be made up to $5,000 on a first-come, first-serve basis and will be limited.
Students who need help managing anxiety or depression can contact Counseling and Psychological Services at (919) 966-3658 to schedule a telehealth appointment.
We are providing information that is neither exclusive nor exhaustive. We are not endorsing any specific sites or agencies but rather providing them as a starting point for you to explore and investigate on their own.
We are providing information that is neither exclusive nor exhaustive. We are not endorsing any specific sites or agencies but rather providing them as a starting point for you to explore and investigate on their own.
Tools for coping–in crisis or at any time. Check out videos and PDFs to get you started.
Staff Resource
Description
UNC-Chapel Hill Frequently Asked Questions for faculty and staff around the COVID-19 pandemic.
As we navigate the work/life changes brought on by the COVID-19 virus, we recognize that many of our faculty, staff and student employees have questions regarding the University’s protocol and policies. To help you with these concerns, the FAQs will provide answers and resources.
From financial pressures to workplace stress and family issues, life can be challenging. If you need help, the UNC-Chapel Hill Employee Assistance Program (EAP) is available. The EAP is a confidential counseling and resource program that is designed to help University employees and their families deal with both personal and work-related concerns.
As part of our ongoing commitment to the health and wellness of employees, the University offers a variety of programs focused on healthy lifestyles and balancing the responsibilities of work and personal life.
We are providing information that is neither exclusive nor exhaustive. We are not endorsing any specific sites or agencies but rather providing them as a starting point for you to explore and investigate on their own.
We are providing information that is neither exclusive nor exhaustive. We are not endorsing any specific sites or agencies but rather providing them as a starting point for you to explore and investigate on their own.
Tools for coping–in crisis or at any time. Check out videos and PDFs to get you started.
In preparation for unplanned events, such as inclement weather and public health situations, ITS sends out information intended to help you plan and prepare for alternate work arrangements. Now is a great time to ensure that the tools you may need to work from home or an alternative location are ready to go.
See slides and videos from prior Faculty and Staff Meetings.
We are sad to have to cancel in-person classes for the next few weeks, but we are happy to offer three 30-minute gentle yoga online classes. See the webpage for more details on times and how to join the class.
Faculty Research Resource
Description
UNC Research has compiled a list of COVID-19 funding opportunities.
InfoEd Global is proud to be able to share this library of COVID-19 funding opportunities and resources with our colleagues in the research realm and the broader community at large.
LitCovid is a curated literature hub for tracking up-to-date scientific information about the 2019 novel Coronavirus.
The NIH is deeply concerned for the health and safety of people involved in NIH research, and about the effects on the biomedical enterprise in the areas affected by the HHS declared public health emergency for COVID-19. Due to the potential exceptional impact, we want to assure our recipient community that NIH will be doing our part to help you continue your research.
Coronavirus news, funding and resources for global health researchers
Only on the basis of clearly presented and well-documented data can governments, organizations and individuals hope to respond appropriately to the COVID-19 pandemic. The goal of our work here is to present the best available data and clarify what can – and can not be said – based on this data.
For researchers conducting studies remotely due to COVID-19, the NC TraCS CaSE team offers tips and tools for conducting qualitative data collection remotely. When conducting remote qualitative data collection, the basic principles of in-person interviewing and focus group facilitation apply. Unique considerations for remote qualitative data collection are discussed below. For questions, additional information, or support, please contact us at engagement.nctracs@unc.edu.
Includes resources for making protective equipment and supplies.