Learn more about recording in Zoom.

FERPA Compliance:
Public recordings cannot capture any student-identifying data (including images, names and voices) without express written consent from the students. Please submit the media release form (PDF) to receive consent. Visit Rice University’s FERPA and Lecture Capture FAQs for more details.

Return to the School's main Zoom page.

Who can record the meeting?

By default, only the host can record the Zoom meeting. However, the host can choose to give other meeting participants the ability to record. To do this, the host will need to select the “Manage Participants” icon on the Zoom menu bar and select the “More” tab to the right of the participant’s name. Then select “Allow Record” to give the participant permission to record the meeting.

Note: If you are recording a meeting in an advanced classroom or auditorium, please contact AV Services to discuss your recording options.

How do I start a local recording?

  1. Select the meeting link.
  1. Join the meeting audio either through telephone or computer audio in order to record the meeting’s audio.
  1. Once you have connected to the Zoom meeting, move your mouse around the screen to display the menu bar shown below.
  1. Select the Record button.


All participants in the meeting will see a recording indicator in the upper-left corner of their screen.

The person who is recording will see this button appear in the upper left corner:
  1. To stop the recording, select the white square. To pause the recording, select the pause icon.
How do I start a cloud recording?

Due to space limitation, Gillings Cloud Recorded files are typically stored for a only 30 day intervals. However, due to the impact of COVID-19 and the movement of classes to Zoom, Gillings cloud recorded files will be retained up to the reminder of the semester.

Also, please note that links to Zoom Cloud Recordings are public and are not password protected by default. Anyone with the view link to the video can view it.

During the recent increase and need for remote conferencing, Gillings users will temporarily be able to cloud record without making a formal request. The cloud recording option should be visible on your Gillings accounts.

To record a meeting to the cloud:

  1. Start a meeting.
  2. Select the Record button in the Zoom toolbar.
  3. Select Record to the Cloud to begin recording.
  4. To stop recording, select Pause/Stop Recording or End Meeting. PauseStopCR.png Note: Once the recording has been stopped, the recording must be processed before viewing. Zoom will send an email to the host email address when the process is completed.


For more information see our guide on getting Zoom cloud recordings into Sakai.

Can I make multiple recordings in the same meeting?

Yes. You can stop and restart recordings as many times as you’d like. Separate files will be created for each recording. You can also pause the recording and resume recording when you are ready.

What exactly gets recorded?

You can choose to record in Active Speaker mode (current speaker fills the frame) or Gallery View (multiple participants seen on screen at the same time). If the content is being shared by a meeting participant, the view will switch to Content Sharing with Active Speaker. In this mode, the slides or content will fill the screen and you will see a picture-in-picture window of the active speaker.

The Zoom meeting will be recorded in the layout that the person recording is currently viewing. For example, if the host is recording in Gallery View, the recording will be in the gallery view. This is independent of what the participants are viewing. If a participant is watching the meeting in active speaker view and they start recording because the host granted them recording permission, the resulting recording will be in Active Speaker.

What is the format of the recorded file(s)?

An MP4 video file, an M4A audio file and an M3U playlist file will be generated by the recording. If the chat function was used during the recording, a .txt file of the chat dialogue will also be created.

How do I access my local recording?

After you have ended your meeting. Your recorded files will be converted and saved to your local device or computer.To access your recorded meeting folder: Open the “Documents” or the “My Documents” folder on the computer where you recorded the meeting. You will have up to four (4) different files to choose from:

  • M3U playlist(a playlist to play the individual MP4 files – Windows only)
  • M4A file(a single audio only file)
  • MP4 file(single file for video and screen sharing)
  • Chat(txt) file (single file for in meeting group chat)

How do I access my cloud recording?

Due to space limitation, Gillings Cloud Recorded files are stored for a limited time and can be accessed for up to only 30 days. At that time, your recorded file will be automatically deleted. If needed, please download an archival copy as soon as possible. Alerts and reminders will not be sent to users.

Also, please note that links to Zoom Cloud Recordings are public and are not password protected by default. Anyone with the view link to the video can view it.

During the recent increase and need for remote conferencing, Gillings users will temporarily be able to cloud record without making a formal request. The cloud recording option should be visible on your Gillings accounts.

  1. Access your recorded meeting by logging into your Zoom account and navigating to My Recordings. Note: If your meeting has not finished converting, the recording will show in the list and you will see a message of "Processing Recording...". Once the recording has finished converting, you will be able to view, share, download or delete your cloud recording.
  2. Select the meeting Topic to display the available file types of the recorded data, based on the settings you have enabled.
  3. Select a file to play the recording or see the text of the chat. You can also download a file to your computer, share a link of the recording with others, or delete a file.


MyRecordings.png

For more information see our guide on getting Zoom cloud recordings into Sakai.

How large are the recorded video files?

Screen sharing recording would take about 20M of storage per hour while video recording would take about 200M of storage an hour. This is an estimation as the resolution and types of video or screen sharing content could change the storage requirements.

Can I upload the recorded file into Sakai?

There are two ways to get Zoom recordings into Sakai, both using the “Warpwire” tool in Sakai. The method depends on whether you have cloud recordings (the “Record to the cloud” option in the Zoom meeting interface) or local recordings (the “Record on this computer” option in the Zoom meeting interface).

Moving Recordings into Sakai