FERPA Compliance: Public recordings cannot capture any student identifying data (including images, names and voices) without express written consent from the students (we have a media release form for you to use to get consent). Visit Rice University’s FERPA and Lecture Capture FAQs for more details.

Who can record the meeting?

By default, only the host can record the Zoom meeting. However, the host can choose to give other meeting participants the ability to record.  To do this, the host will need to click on the “Manage Participants” icon on the Zoom menu bar, and click on the “More” tab to the right of the participant’s name. Then select “Allow Record” to give the participant permission to record the meeting.

Note: If you are recording a meeting in an advanced classroom or auditorium, please contact AV Services to discuss your recording options.   


How do I start a Local Recording?

  1. Click on the meeting link. 
  1. Join the meeting audio either through telephone or computer audio in order to record the meeting’s audio.
  1. Once you have connected to the Zoom meeting, move your mouse around the screen to display the menu bar shown below.
  1. Click the “Record” button.




All participants in the meeting will see a recording indicator in the upper-left corner of their screen.

The person who is recording will see this button appear in the upper left corner:

  1. To stop the recording, click the white square.  To pause the recording, click the pause icon.

Can I make multiple recordings in the same meeting?

Yes.  You can stop and restart recordings as many times as you’d like.  Separate files will be created for each recording.  You can also pause the recording and resume recording when you are ready.

What exactly gets recorded?

You can choose to record in Active Speaker mode (current speaker fills the frame) or Gallery View (multiple participants seen on screen at the same time).  If content is being shared by a meeting participant, the view will switch to Content Sharing with Active Speaker. In this mode, the slides or content will fill the screen and you will see a picture in picture window of the active speaker.

The Zoom meeting will be recorded in the layout that the person recording is currently viewing.  For example, if the host is recording in Gallery View, the recording will be in gallery view. This is independent of what the participants are viewing.  If a participant is watching the meeting in active speaker view and they start recording because the host granted them recording permission, the resulting recording will be in Active Speaker.

What is the format of the recorded file(s)?

A MP4 video file, a M4A audio file and a M3U playlist file will be generated by the recording.  If the chat function was used during the recording, a .txt file of the chat dialogue will also be created.

Accessing your Recording

After you have ended your meeting. Your recorded files will be converted and saved to your local device or computer.

To access your recorded meeting folder: Open the “Documents” or the “My Documents” folder on the computer where you recorded the meeting. You will have up to four (4) different files to choose from:

  • M3U playlist(a playlist to play the individual MP4 files – Windows only)
  • M4A file(a single audio only file)
  • MP4 file(single file for video and screen sharing)
  • Chat(txt) file (single file for in meeting group chat)

How large are the recorded video files?

Screen sharing recording would take about 20M of storage per hour while video recording would take about 200M of storage an hour. This is an estimation as the resolution and types of video or screen sharing content could change the storage requirements.

Can I upload the recorded file into Sakai?

Yes.  You can upload your file into Sakai using Warpwire by following these steps:

First, enable Warpwire in your Sakai site:

  1. Login to Sakai, go to your site, and click on “Site Info”.
  2. Click on the “Manage Tools” button.
  3. Find Warpwire near the bottom of the tool list and check it. Click “Continue” and then “Finish”.
  4. Warpwire will now appear at the bottom of your site navigation list. You can move it higher by clicking “Site Info” -> “Tool Order”.
  5. Now you can click on the Warpwire button to begin uploading video files.

Second, upload your video files:

  1. Click on the Warpwire button in your site navigation.
  2. Click the “Add Media” button.
  3. Click the “Upload files from your computer” button.
  4. In the File Upload window, find the location of the video file you want to upload and select it.
    • Note: If you are uploading Zoom recordings from a PC, these will be located in your Documents folder, in a Zoom folder (C:\Users\[your user id]\Documents\Zoom).
    • Zoom recordings will produce both an audio-only file (in M4A format), and a full video file (in MP4 format). You can upload either, or both.
  5. The upload will begin processing. Once it is done, your students will be able to access the video through the Warpwire button.
  6. See the Warpwire demo video below if you would like to add video to other areas of your Sakai site.



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