Getting Zoom Recordings Into Sakai
There are two ways to get Zoom recordings into Sakai, both using the “Warpwire” tool in Sakai. The method depends on whether you have cloud recordings (the “Record to the cloud” option in the Zoom meeting interface) or local recordings (the “Record on this computer” option in the Zoom meeting interface).
We highly recommend using cloud recordings for ease of transfer into Sakai. For cloud recordings, note that you will need to follow the instructions below BEFORE your first recording.
First, enable Warpwire in your Sakai site:
- Login to Sakai and navigate to your “Site Info” tool.
- Click the “Manage Tools” button.
- Scroll to the bottom and check “Warpwire” listed under “External Tools”.
- Click “Continue” and then “Finish”.
- You should now see the Warpwire button in the left-hand navigation of your Sakai site.
- Click the Warpwire button to enter the Warpwire interface. You should enter a Warpwire library named for your Sakai site, with a message “There is no media in this Media Library. Use the plus button on the top-right to upload or capture media.”
- Warpwire is now enabled for your Sakai site and you can start getting Zoom recordings into it for student access.
To Move Zoom Cloud Recordings Into Sakai: | Skip to Instructions for Local Recordings
IMPORTANT: Follow these instructions BEFORE your first recording.
- In the Warpwire interface, click the “Account” button in the upper right corner so your account detail appears on the right hand side (showing the Media Libraries and Media submenus).
- Click on “Zoom Settings” Under “Media” in the right-hand account options menu.
- In the pop-up menu, you should see an option to connect your Zoom account. Click the “Connect Your Zoom Account” button.
- A new browser tab will open. IMPORTANT: If you are asked to sign-in do NOT try to enter an email address and password. Instead, click the “Sign in with SSO” button at the bottom of the page.
- On the next screen, when asked for your “company domain”, enter unc (nothing else) so that the full company domain field reads unc.zoom.us.
- Click the “Continue” button. You should see the standard UNC Single-Sign-On (SSO) page. Enter your Onyen and password.
- Next, you will be asked to authorize the connection between Zoom and Warpwire. You will see a page stating that warpwire is requesting access to your Zoom account. Click the “Authorize” button at the bottom of the page.
- IMPORTANT: If you see a message on this page stating “You cannot authorize the app”, that you need pre-approval from your admin, you are on a non-SPH Zoom subaccount, one that does not allow cloud recording. You will need to do local Zoom recording. See Instructions for Local Recordings below.
- You should be back in the Warpwire interface. You should see a “Zoom account connected” message.
- The next step is to create a rule that will automatically copy your cloud recordings from Zoom into Warpwire. The rule tells Warpwire exactly what Zoom recordings to find based on criteria that you set, and which Warpwire library the matching recordings should copy into. Once you set up a rule, all matching recordings made after the rule is created will automatically be moved into in Warpwire without you having to do anything. To start, click the “Create Zoom Rule” button.
- Now you can create your rule.
- First name the rule. We recommend naming the rule for the course recordings it will apply to. If you are recording for SPHG 700, for example, name the rule SPHG 700 Zoom rule. That will keep the rules organized.
- Next, choose whether the rule will be based on a Zoom meeting ID (a nine digit number) or a Zoom meeting topic (the name of the meeting). We recommend choosing “Topic”. This allows you to base the rule on a standard naming convention for your meetings, rather than having to keep track of meeting IDs.
- When you choose “Topic”, you’ll then be able to specify the text that Warpwire should match in the Zoom meeting topic. We recommend choosing “Contains” for the match criteria and then entering your course number in the text field, for example 700 for SPHG 700. You don’t need to specify the section or department in the matching text, make it as simple as possible. As long as, in Zoom, you prefix each meeting topic with your course rubric, including the course number, the rule will automatically move the recording from that meeting into Warpwire.
- Finally, make sure the “put in Media Library” field shows the correct course Warpwire library. It should default to the library of the Sakai course site you accessed Warpwire through, but you can specify a different one if necessary.
- With the fields correctly filled in, click the “Create Rule” button. Note that you will be able to edit the rule afterwards if you made any mistakes.
- You should see a message that the rule was created successfully. Click “OK”.
- Now you should see that you have both your Zoom account connected and your Zoom rule created. If you are doing recordings for multiple courses, you can set up additional rules now, one for each course.
- The final setting to note is the “Save recordings in Media Library “Zoom Recordings if no rules are matched”. IMPORTANT: Keep this option checked; if you make a mistake in your rule, this will still move recordings into Warpwire, just not into the correct course library by default. Instead it will go into a special “Zoom Recordings” library that only you can access. But you will be able to find any recordings in that library and in one step copy them into the correct course library.
Once you go through the steps above, you do NOT need to do anything for each recording to have it appear in Warpwire. However, two thing to note:
- Zoom creates a full video (named with “screen, speaker” in the title) and an audio only (named with “audio” in the title) recording of your meeting. Both versions will be moved into Warpwire. If you do NOT need both versions, you can hide or delete the audio-only one. To do either, click the oval ellipsis button in the video thumbnail, click “Settings” and click “Remove from video libary to delete, or select “unlisted (only admins)” in the visibility settings under “Advanced Media Options” to hide.
- The recordings will be titled by date and time, for example “March 28th, 2020 @ 10:30am EST (Screen, Speaker)”. You can rename by clicking the oval ellipsis button in the video thumbnail, clicking “Settings”, and changing the “Title” field.
Please note that we recommend Zoom cloud recording, rather than local recording for ease of transfer into Sakai. But if you already have local recordings you need to share, OR if you are on a HIPAA-restricted Zoom account that does NOT allow cloud recording, follow these steps to find your local recordings and upload into Warpwire.
- Open your browser and go to http://unc.zoom.us. Click the “Sign In” option.
- Login with your Onyen and Password.
- From your main Zoom meetings page, click on “Recordings” in the left-hand menu.
- Select Local Recordings.
- In the list of local recordings, find the one you need to upload. The location of the recording will appear. This will generally be your “My Documents” folder for PC users, in a “Zoom” subfolder. Note that it will located on the computer used to host the meeting.
- Now that you know where the recording is located on your computer, log into Sakai, go to the Sakai site that the video should be shared in, and click the Warpwire button.
- Click the + button (plus sign) in the upper right corner.
- Choose “Upload Files”.
- In the File Upload window, navigate to your My Documents and open the Zoom folder. You should see a file named zoom_0.mp4. This is the full video recording, which you will want to select. Then click the “Open” button.
- In Warpwire, in the “Add Media” window, you will see the video you are going to upload. Before you click the “Start Uploading” button to begin the upload process, change the title to a more descriptive title, based on date or week, so you and students can tell the recordings apart.
- The video will start uploading, then processing. It may take a while. You should see a progress bar at the bottom of the screen, and then a thumbnail of the video appear in your Warpwire list.
- Once the video is finished preparing, view it to ensure it is the correct recording and it plays as it should. Now students will be able to view the video through the Warpwire button as well.