Event Technology Support Form

Event Title*

Event Organizer's Name (First and Last)*

Organizer's Email Address*

Organizer's Phone Number*

Gillings or UNC Department*

Technical Monitor's Name (if same as Event Organizer type "SAME")*

Technical Monitor's Email (if same as Event Organizer type "SAME")*

Date*

Event Start Time*

(Does not include the at least 30 minute setup time after in-person events)

:

Event End Time*

(Does not include the at least 30 minute strike time after in-person events)

:

Select the description that best defines your event*

General Meeting
Dissertation
Lecture/Seminar
Panel Discussion
Performance
Press Conference
Banquet/Food
Party/Reception
Other

Identify the type of event you are planning*

In-Person
Remote
Hybrid Flexible (HyFlex)

Select the Gillings Building Location Of Your Event*

Rosenau Hall
McGavran-Greenberg Hall
Michael Hooker Research Center
N/A

Enter the Room Number or Space Name of the event.*

(Ex. Room 230, Atrium Main Level, etc)

*To reserve a Gillings centrally-managed room, please follow this link for instructions: Click Here.

If no physical location needed, type N/A

Identify in-room features you plan to use for your event.*

Will you need to reserve additional equipment that may not be located in the space?*

*Visit our centrally supported rooms and select desired room to view a listing of rooms and their room equipment here: Click Here.

*Visit the Onyen-based AV Equipment Reservation Form to view available check-out equipment for your event here: Click Here

Yes
No
Maybe

Do you need to request the existing layout of the space to be altered?*

*For inquiries about the physical elements of the room (i.e., chairs, desks, tables, cleaning, sanitizer stations) or you plan to serve food at the event, please contact the Gillings Facilities unit at sph_facilities@unc.edu.

Yes
No
Maybe

How many in-person participants are you expecting?*

0
1 - 15
16 - 49
50+

Approximately how many presenters (including moderators) will address the audience?*

If none, please type N/A

Will any presenters need to use PowerPoint “Presenter View” to view notes while displaying slides?*

*A laptop is required to use “Presenter View” while presenting. To reserve a laptop from Instructional Media Services, please select the “AV Reservation Form” icon at this link: Click Here.

Yes
No
Maybe

How many remote participants are you expecting?*

Please note a standard Zoom account accommodates a maximum of 300 attendees

less than 300
300-500
501-1000 (max)

Select Remote Conferencing feature(s) you plan to use.*

Screen Share
Chat
Q&A
Breakout Rooms
Recording
Annotation
Other (include in additional information field)
None

If this is a webinar* Or Large Meeting, have you requested a token from UNC Campus ITS?*

*Zoom Webinar allows you to broadcast a Zoom meeting to up to 1,000 view-only attendees. A Large Meeting increases the capacity of a regular Zoom meeting to 500 remote participants. The Campus ITS group assigns "tokens" upon request.

If you need to request a Zoom webinar token please follow this link: Click Here.

Yes
No
This event is not a webinar or large meeting

Enter the Zoom Meeting ID, Webinar ID, or link in the field below.*

*If the Zoom Meeting or Webinar has not been scheduled yet, enter “In Progress” in the field. Once it has been scheduled, please send the name and date of the event with the Meeting/Webinar ID or link to: sph_av@unc.edu

Provide name of the Zoom meeting host or Zoom account holder.*

Please explain what kind of support you would like for your event*

Is there any additional information about your event you feel should be shared?

Gillings Event Technical Support

Event Technology Support Form

Impact Awards: 7 Gillings School students honored for transformative research contributions

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